| |  |
| | IV.
CONSENT AGENDA |
| | Clerk
of the Circuit Court |
| | A. | Finance
Division |
 | (1) | RECOMMENDED ACTION:
Approve the Clerk's Memorandum.
BUDGETED ACTION:
None |
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|
| | B. | Minutes
Division |
| (1) | RECOMMENDED ACTION:
March 10, 2009, 9:00 a.m., Board of County Commissioners Regular Board Meeting, March 13, 2009 BCC Joint Meeting with City of Punta Gorda.
BUDGETED ACTION:
None |
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|
| | Board
of County Commissioners |
| | C. | Commission
Office |
| (1) | RECOMMENDED ACTION:
Approve the appointment of Maria Greenberg as the District #5 representative on the Parks and Recreation Advisory Board. This term is effective immediately and expires in May 2012.
BUDGETED ACTION:
None |
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| (2) | RECOMMENDED ACTION:
Re-appoint Dawn Carriere to the Burnt Store Village Street & Drainage Unit for a three year term and appoint David T. Servis as the alternate for a two year term. Backup documentation is attached for your review.
BUDGETED ACTION:
None |
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|
| (3) | RECOMMENDED ACTION:
Approve the appointment of Carolyn Spradlin to the Grove City Planning Advisory Board to fill the current vacancy of the multi-family interest representative. This three-year term is effective immediately.
BUDGETED ACTION:
None |
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|
 | (4) | RECOMMENDED ACTION:
Approve request for additional office space by Supervisor of Elections at the San Casa/Englewood Annex.
Removed, requested by Administration. Request to be done administratively.
BUDGETED ACTION:
None |
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|
| | D. | Administration |
| (1) | RECOMMENDED ACTION:
Board of County Commissioners’ advice and consent to the appointment of Raymond J. Sandrock to the position of Assistant County Administrator.
BUDGETED ACTION:
Funds are budgeted in the Administration Budget within the General Fund. |
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| (2) | RECOMMENDED ACTION:
Board of County Commissioners’ advice and consent to the appointment of John P. Jackson to the position of Parks, Recreation and Cultural Resources Director.
BUDGETED ACTION:
Funds are budgeted in the Parks, Recreation and Cultural Resources Budget within the General Fund. |
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|
| | E. | County
Attorney |
| (1) | RECOMMENDED ACTION:
Request that the Board approve a Settlement Agreement relating to Bermont Properties, et al. v. Charlotte County, et al.
BUDGETED ACTION:
None |
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|
| | F. | Budget
and Administrative Services |
| (1) | RECOMMENDED ACTION:
Approve mailing the required first-class notification of proposed Municipal Services Benefit Unit (MSBU) assessment rates for FY09/10 for those units with a proposed rate increase above the previously established maximum rate or units assessed for the first time.
BUDGETED ACTION:
Mailing costs are budgeted in the Board Discretionary Funds, and will be charged back to the appropriate MSBU. |
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| (2) | RECOMMENDED ACTION:
Cancel the public hearing scheduled for Thursday, July 23, 2009 at Lemon Bay High School in Englewood to discuss MSBUs.
BUDGETED ACTION:
None |
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| (3) | RECOMMENDED ACTION:
Accept the resignation of Raymond James & Associates, Inc. (RJ) as the exclusive remarketing agent for the Utility Bonds Series 2003A and assign Merrill Lynch, Pierce, Fenner & Smith Incorporated Securities, Inc. (MLPF&S) as the replacement exclusive remarketing agent for the Utility Bonds Series 2003A at the same terms as the Agreement to remarket the Utility Bonds Series 2003B.
BUDGETED ACTION:
None |
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|
| (4) | RECOMMENDED ACTION:
Approve renewal of $58,300,000 interim loan with Bank of America, N.A. including the delegation to the Chief Deputy, Board Services (in consultation with the Budget & Administration Services Director) for final selection of the most appropriate interest rate and loan term options immediately prior to closing. This will be based on Board direction, general discussion of the options, and market condition at the time of the decision. All loan terms, other than interest rate and prepayment proposals are the same as in previous agreements.
BUDGETED ACTION:
Principal and interest payments included in proposed budgets. |
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| (5) | RECOMMENDED ACTION:
Approve setting a Public Hearing for June 9, 2009, at 10:00 A.M., to approve an ordinance reducing the territory of the Neal Road Street and Drainage MSBU from State Road 31 from 6 miles to 3 miles, and further amending the provisions of the MSBU to bring it into conformance with other county MSBUs.
BUDGETED ACTION:
None |
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|
| (6) | RECOMMENDED ACTION:
Approve setting a Public Hearing for June 9, 2009, at 10:00 A.M., to consider approving an ordinance adding property within the City of Punta Gorda to the South Bridge Waterway MSBU. These boat slips are located at the Peace Harbor Condo's located within the City of Punta Gorda.
BUDGETED ACTION:
None |
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|
| (7) | RECOMMENDED ACTION:
Approve the modification of the following six existing FEMA Hazard Mitigation Contracts for wind retrofit and authorize the Chair of the Board of County Commissioners to sign four copies of each contract extending the completion date to September 30, 2009 for the following structures:
Tringali Gym, FEMA Project #1539-78-R
Fire Station # 4, FEMA Project #1539-79-R
Fire Station # 3, FEMA Project #1539-86-R
Airport Road Annex, FEMA Project #1539-94-R
Sports Park Major/Minor Clubhouse, FEMA Project #1539-96-R
Care Center, Cooper St. Punta Gorda, FEMA Project #1539-98-R
These grants had been previously approved by the BCC, the County applied for extensions in August of 2008.
Approve the modification of the following six FEMA Hazard Mitigation Contracts for wind retrofit and authorize the Chair of the Board of County Commissioners to sign four copies of each contract extending the completion date to either September 30, 2009 or October 31, 2009 for the following structures:
Fire/EMS Station #2, FEMA Project #1539-51-R of 2-24-2009Fire/EMS Station #13, FEMA Project #1539-75-R of 2-24-2009
Medical Examiner's Facility, FEMA Project #1539-80R of 2-24-2009Fire/EMS Station #14, FEMA Project #1539-82-R of 2-24-2009Fire/EMS Station #10, FEMA Project #1539-83-R of 2-24-2009Fire/EMS Station #9, FEMA Project #1539-85-R of 2-24-2009.
These six extensions were approved by the board and signed Feb 24, 2009. However, the form was modified during the extension process and they are requesting that new forms are signed to complete the extension process.
BUDGETED ACTION:
Grant will reimburse the County for 75% of the total cost. The match (25%) will be budgeted appropriate in the fund, i.e. General Fund, Fire Rescue Fund, Capital Projects Fund. This grant was budgeted in a previous fiscal year and is carried over to FY08/09. |
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|
| | | Fiscal Services |
| | ( ) | No Items |
| | | Information
Technology |
| | ( ) | No Items |
| | | Purchasing |
| (1) | RECOMMENDED ACTION:
Approve File #09-247, Purchase of two (2) International Model 7600 SBA 6x4 Trucks from the Florida State Contract #070-700-07-1, Medium & Heavy Trucks, with International Truck and Engine Corporation of Duluth, GA, for $92,950 each, with a total cost of $185,900. This is for the purchase of two (2) International Truck Tractors, Tandem Axle, Class 8, 80,000 lbs. GCWR (6X4) off of the Florida State Contract #070-700-07-1, Medium and Heavy Trucks. The purchase of these (2) trucks will be used in conjunction with (4) 25 cu. yds. dump trailers and (1) 6000 gallon tanker, which are currently in Purchasing for bidding. All of this equipment is essential to reduce hauling and disposal costs of sludge for CCU.
BUDGETED ACTION:
Amount Budgeted $188,000 in Capital Equipment. Funding for this expenditure comes from Utilities Operation and Maintenance Fund. |
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| (2) | RECOMMENDED ACTION:
Award Bid #09-202, Stormwater Control Structures - Lionheart & Sunset Waterways, to the lowest responsive, responsible bidder, RS Construction of SWFL, LLC of Port Charlotte, FL for a total project cost of $1,147,887.87 (Best and Final Offer). This is for the services of a licensed and qualified Contractor for the installation of stormwater control structures located at Peachland Boulevard at Sunset Waterway and Forrest Nelson Boulevard at Lionheart Waterway.
BUDGETED ACTION:
The FY09 budget contains $1.6 million for this contract in the Mid Charlotte Stormwater MSBU fund, project c390304, Greater Port Charlotte Drainage Control Structure Replacement, project total $35,720,000. Funding is supplied from the Mid-Charlotte Stormwater MSBU. |
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| (3) | RECOMMENDED ACTION:
Approve Change Order #3 to Contract #07-396, Fordham Waterway Bridge Replacement, with Engineer Control System Corporation (ECS) to increase the contract in the amount of $52,962.18 with a revised total contract of $951,962.06 with 25 additional calendar days to the contract term for the replacement of concrete structures on the US 41 Access Road at the Fordham Waterway. This Change Order provides additional compensation and additional time of 18 calendar days for the Contractor's increased expenses required to install the concrete sheet pile walls due to unforeseen conditions, which delayed the completion of the wall installation. The conditions found were boulders or rock outcrops in the area where the concrete sheets had to be installed.
BUDGETED ACTION:
The FY09 budget has funds available in the Road Improvements Fund, CIP c410519 Fordham Waterway Bridge Replacement, project total is $1,175,000. Funding is supplied from gas taxes. |
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| (4) | RECOMMENDED ACTION:
a) Award File #09-255, Asphalt Rejuvenation, with Pavement Technology, Inc., of Westlake, Ohio, which is a piggyback onto City of Punta Gorda's Contract #SVC-ASPHREJUV/0809, at the unit price of $ .68 per square yard for first year of the Contract; a maximum increase of 6% or $ .72/SY for the second year; a maximum increase of 6% or $.76/SY for the third year for the period from date of award up to and including May 20, 2012 with option to renew for two additional one-year terms; and b) Authorize Administrator to approve renewals. This is for application of asphalt rejuvenating agent on various locations throughout Charlotte County.
BUDGETED ACTION:
The FY09 and FY10 budgets contain funding for rejuvenation in various projects. Funding will be supplied from the appropriate MSBU/TU or gas taxes. |
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| (5) | RECOMMENDED ACTION:
a) Approve Change Order #5 to Contract #03-447, Design-Burnt Store Road Improvements, with Wilbur Smith Associates of Port Charlotte, FL, in the amount of $162,386.48 for additional services inclusive of Signals/Signs, Railroad Modifications, Post Design & Certifications and Construction Engineering Services (CEI) of Alligator Creek Bridge, for a revised Contract Amount of $3,720,394.83; and b) Authorize the Chairman to sign the Amendment to the Contract. This Change Order is for additional services for the signal warrant study (with road closed), design/specifications for temporary signal; post design management engineering services to assist the County with interpretations of plans, specifications and contract provisions; and CEI services/contract administration during the construction portion of the Alligator Creek Bridge.
BUDGETED ACTION:
The FY09 budget contains $165,000 for this change order in the Road Improvements fund, project c419901 Burnt Store Rd Safety and Widening from US 41 to Zemel Rd. Project total is $40,208,000. Funding is supplied from gas taxes. |
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|
| | | Real
Estate Services |
| | ( ) | No Items |
| | G. | Building Construction Services |
| | ( ) | No Items |
| | H. | Economic
Development |
| | ( ) | No Items |
| | J. | Environmental
Services |
| (1) | RECOMMENDED ACTION:
Approve contract amendment, extending the expiration date of Charlotte County Solid Waste Services Interlocal agreement with Lee County for solid waste collection and disposal on Lee County’s portion of Gasparilla Island.
BUDGETED ACTION:
None |
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|
| | K. | Facilities
Construction and Maintenance |
| | ( ) | No Items |
| | L. | Growth Management |
| (1) | RECOMMENDED ACTION:
Execute updated Interlocal Agreement (ILA) due to scrivener's errors called out by the Department of Community Affairs (DCA) during the adoption review. The updated ILA for Coordinated Planning and School Concurrency executed in September 2008, since then, Staff Working Group identified some typographical errors, however, these were minor in nature and no policies were changed.
BUDGETED ACTION:
None |
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|
| | M. | Human
Resources |
| (1) | RECOMMENDED ACTION:
Approve the use of this discount prescription card for use by the citizens of Charlotte County and authorize County Administrator to renew contract.
BUDGETED ACTION:
County will receive .50 cent stipend to be used for purposes deemed by the Board of County Commissioners. |
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|
| | N. | Human
Services |
| (1) | RECOMMENDED ACTION:
a) Approve the Transportation Disadvantaged Trust Fund application; and b) Authorize the Chair to sign all necessary documents.
BUDGETED ACTION:
Revenue: 0001.645301.334.491.000 $271,167
Expense: 0001.645301.564.34. 0049 $271,167
The allocation represents a decrease in state funding of $ 13,668 below last year based on the Statewide formula. |
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| (2) | RECOMMENDED ACTION:
Approve to increase the maximum funding to individual households under the Local Housing Assistance Plan.
BUDGETED ACTION:
Funding will be provided by the State Housing Initiative Partnership Program. Funds are budgeted in the FY 2009 County budget. 100% grant funds. No financial impact to County funds. No financial impact to County funds. |
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|
| (3) | RECOMMENDED ACTION:
a) Approve the proposed allocation of funds awarded to the County resulting from the reduction of the Impact Fees. The Affordable Housing Advisory Committee has reviewed these recommendations and approved recommending the proposed distribution; and b) Approve Budget Amendment No. 09-A50 in the amount of $2,000,000 to recognize the Impact Fee Reduction Incentive Allocation.
BUDGETED ACTION:
Approval of Budget Amendment No. 09-A50 in the amount of $2,000,000 to recognize the Impact Fee Reduction Incentive Allocation. Expenditures will be from the Impact Fee Reduction Incentive Allocation only, with no impact to County funds. Expenditures will be from the Impact Fee Reduction Incentive Allocation only, with no impact to County funds. Expenditures will be from the Impact Fee Reduction Incentive Allocation only, with no impact to County funds. |
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| (4) | RECOMMENDED ACTION:
Approve strategy cost overages per client over the past years of the Hurricane Housing Recovery Grant Program and the State Housing Initiative Partnership Program.
2005-2006 - Total $5,539.69
2006-2007 - Total $3,295.80
2007-2008 - Total $ 934.00
BUDGETED ACTION:
Funds have been provided by the State Housing Initiative Partnership & Hurricane Housing Recovery Grants. All funds were previously budgeted in the county's budget and were 100% grant funds. |
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| (5) | RECOMMENDED ACTION:
Approve the allocation of interest income from the Hurricane Housing Recovery Grant and other available funds from existing projects finishing under budget.
BUDGETED ACTION:
Funding budgeted in the FY 2009 Hurricane Housing Recovery Program budget. 100% grant funded. |
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|
| | P. | Parks,
Recreation & Cultural Resources |
| | ( ) | No Items |
| | Q. | Public
Safety |
| | ( ) | No Items |
| | R. | Public
Works |
| (1) | RECOMMENDED ACTION:
Approve and authorize the Chair to sign the Florida Department of Transportation (FDOT) State Highway Lighting Maintenance and Compensation Agreement, Fiscal Year 2009/2010 Work Order that inventories the highway lights maintained by Charlotte County.
BUDGETED ACTION:
The FY09/10 budget will show revenue of $128,341.53 in the Greater Charlotte Street Lighting District MSTU. Funds for maintenance of highway lights are supplied from the Greater Charlotte Street Lighting District MSTU and the FDOT revenue will be placed in this fund. Funds for maintenance of highway lights are supplied from the Greater Charlotte Street Lighting District MSTU and the FDOT revenue will be placed in this fund. |
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| (2) | RECOMMENDED ACTION:
Approve and authorize the Chair to sign the Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation (FDOT), Exhibit "A" for Fiscal Year 2009/2010.
BUDGETED ACTION:
None. FDOT will provide compensation of $55,799.83 for FY 2009-2010, July 1, 2009 to June 30, 2010, to the Transportation Trust Fund. |
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| (3) | RECOMMENDED ACTION:
Approve a Transportation Post-Project Maintenance Agreement with the Florida Department of Transportation (FDOT) through the American Recovery and Reinvestment Act of 2009 for federal participation in construction of a right-turn lane on Murdock Circle at Veterans Boulevard, and approve a Resolution, authorizing the BCC Chair to execute the Agreement.
BUDGETED ACTION:
The maintenance of Murdock Circle is paid from the Transportation Trust Fund. Funding for maintenance will be supplied from gas taxes. |
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|
| | S. | Tourism
Development |
| | ( ) | No Items |
| | T. | Utilities |
| (1) | RECOMMENDED ACTION:
Request Exemption from Landscaping and Buffers Ordinance for Rotonda WRF. Due to the fact that the Rotonda Water Reclamation (sewer) Facility is a restricted and secured access site that the public can not easily view from the road, CCU is requesting exemption to new landscaping requirements.
BUDGETED ACTION:
None. Savings from landscaping exemption is $8,789. |
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|
| | U. | Other Agencies |
| | ( ) | No Items |
 |
Schedule of Future Closures/Hearings/Workshops |
| Tuesday, May 26, 2009, 10:00 a.m., [or soon thereafter] – Public Hearing, Ordinance No Vehicles Over Six Wheels" zone on Sunset Road North, Sunset Road, Indian Creek Drive, Fruitland Avenue, Spinnaker Boulevard/Cougar Way and Rebel Court, Administration Building, Room #119
Wednesday, May 27, 2009, 1:30 p.m. – Budget Workshop, Administration Building, Room #119
Friday, May 29, 2009, 1:30 p.m. – Budget Workshop, Administration Building, Room #119
Tuesday, June 9, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119
Friday, June 12, 2009, 9:00 a.m. - Joint Meeting - Board of County Commissioners, and City of Punta Gorda, Administration Building, #119
Monday, June 15, 2009, 2:00 p.m. - Budget Workshops, Constitutional Officers' budgets, Administration Building, Room #106-B
Tuesday, June 16, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119
Wednesday, June 17, 2009 at 10:00 a.m. – Budget Workshops, Constitutional Officers' budgets, Administration Building, Room #106-B
Tuesday, June 23, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119
Wednesday, June 24, 2009, 2:00 p.m. - CIP Presentation, Administration Building, Room #119
Friday, June 26, 2009, 2:00 p.m. - Preliminary Budget Presentation, Administration Building, Room #119
Friday, July 3, 2009, All County Buildings closed for Independence Day
Tuesday, July 14, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119
Wednesday, July 15, 2009, 2:00 p.m. – Presentation of Tentative Budget, Administration Building, Room #119
Friday, July 17, 2009, 2:00 p.m. – [If needed] Presentation of Tentative Budget, Administration Building, Room #119
Tuesday, July 21, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119
Wednesday, July 22, 2009, 5:01 p.m. – MSBU Public Hearing, Administration Building, Room #119
Canceled pending Board action on May 26, 2009 BCC Regular Meeting
Thursday, July 23, 2009, 5:01 p.m. – MSBU Public Hearing, Lemon Bay High School, Englewood
Tuesday, July 28, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119 |