COUNTY OF CHARLOTTE
Board of County Commissioners
18500 Murdock Circle
Port Charlotte, FL 33948
www.charlottecountyfl.com

County Commissioners
Tricia Duffy, District 5, Chairman
Richard Loftus, District 4, Vice-Chairman
Bob Starr, District 1
Adam Cummings, District 2
Robert Skidmore, District 3

County Administrator
Roger Baltz
County Attorney
Janette S. Knowlton
Clerk of the Circuit Court
Barbara T. Scott

AGENDA
Regular Meeting
9/22/2009 9:00 AM
18500 Murdock Circle, Administration Center, Room #119
BackPrint
The Charlotte County Commission meeting room is accessible to the physically disabled. However, if you need assistance or require auxiliary aids and services please contact our office at 941-743-1392. FM Sound Enhancement Units for the Hearing Impaired are available at the Front Desk.

9:00 A.M.Call to Order and Roll Call
 Invocation
Pastor Gary Clark
Fellowship Church
Pledge of Allegiance 
Changes to the Agenda: See last page. 
Proclamations/Awards 
 I.Citizen Input - Agenda Items only
 II.Committee Vacancies
 III.Reports Received and Filed
 IV.Consent Agenda
 V.Regular Agenda
 VI.Public Hearing
10:00 A.M.VII.Presentation
 VIII.Public Workshop
 IX.Board Workshop
 X.Citizen Input - Any Subject
 
Proclamations 
American Business Women's Day
American Legion Day
Day of Remembrance for Murder Victims
Employee Recognition 
Award Presentations 
 
I. CITIZEN INPUT – AGENDA ITEMS ONLY
  Anyone wishing to address the Board during this portion of the meeting must state one’s name for the record and what agenda subject is to be discussed. Discussion is limited to matters identified on this agenda and each citizen will be allowed no more than three minutes to express an opinion.
 
II. COMMITTEE VACANCIES
  Charlotte County is seeking volunteers to serve on the following Committees:
Boca Grande Street & Drainage Advisory Committee is seeking one volunteer to finish an unexpired term. Must own property and live within the unit.
Grove City Street and Drainage Advisory Committee is seeking four volunteers; three regular members and one alternate member.  Must own property and live within the unit.
Gulf Cove Street & Drainage Advisory Committee is seeking one volunteer to serve a three year term.   Must own property and reside within the unit.
Lemon Bay Street & Drainage Advisory Committee is seeking four volunteers; three volunteers to be regular members and one volunteer to be the alternate member.  Must be a property owner and live within the unit.
MPO Transportation Disadvantaged Local Coordinating Board (LCB) – is seeking one Charlotte County resident to serve as a representative of the local medical community which may include, but not be limited to kidney dialysis centers, long term care facilities, assisted living facilities, hospitals, local health department or other home and community based service. Your letter or email of interest stating the position for which you are qualified to represent should be sent to: Charlotte County-Punta Gorda MPO, 25550 Harbor View Road, Suite 4, Port Charlotte, FL 33980. Fax: 941-883-3534 Email: office@ccmpo.com
Suncoast Waterway Maintenance Municipal Service Benefit Unit - is seeking one volunteer to serve a three year term; effective October 28, 2009 and expiring October 31, 2012.  Must own property and live within the unit.
Town Estates Street & Drainage Unit Advisory Board is seeking three volunteers; two as regular members and one as the alternate member.  Must be property owners and live within the unit.
 
III. REPORTS RECEIVED AND FILED
 
 IV. CONSENT AGENDA
 Clerk of the Circuit Court
 A.Finance Division
(1)RECOMMENDED ACTION: Approve Clerk's Finance Memoranda.
BUDGETED ACTION: None
   
 B.Minutes Division
(1)RECOMMENDED ACTION: 5/4/09                    2:00 PM                              Joint Meeting – BCC/Punta Gorda/School Board
5/5/09                   10:00 AM                             MSBU Workshop 
 
BUDGETED ACTION: None
   
 Board of County Commissioners
 C.Commission Office
(1)RECOMMENDED ACTION: Appoint John W. Herston to the Construction Industry Licensing Board representing the "Electrical Contractor" category.  Length of term:  until 3/2012.
BUDGETED ACTION: None
   
(2)RECOMMENDED ACTION: Approve the appointments/reappointments to the Historical Advisory Committee:  Appoint Scot Shively as the Bernice Russell CDC/Blanchard House Museum representative; Approve the reappointment of Mr. Jim Marshall as the El Jobean Community League representative; and Ms. Lynn Harrell as the member-at-large.  These three terms are effective immediately and will expire in September 2012.  Approve the appointment of Mrs. Esther Horton as the Lemon Bay Historical Society representative.  This will fill a vacant position on the committee and this term will expire in September 2011.
BUDGETED ACTION: None required.
   
(3)RECOMMENDED ACTION: Please re-appoint Fred Prather to serve an additional three year term on the Code Enforcement Board as the Architect Representative .  His current term expires Sept. 30, 2009.
BUDGETED ACTION: None
   
 D.Administration
 ( )No Items
 E.County Attorney
 ( )No Items
 F.Budget and Administrative Services
(1)RECOMMENDED ACTION: Approve the expenditure of Boater Improvement Funds in the amount of $55,000 to conduct a study to find a long term solution to ensure the integrity of Port Charlotte Beach and to keep sands from constantly shifting into the channel necessitating continual dredging as in Tasks 1 - 3 attached.
BUDGETED ACTION:

If approved, this will be added to the FY 09/10 budget.

   
  Fiscal Services
 ( )No Items
  Information Technology
 ( )No Items
  Purchasing
(2)RECOMMENDED ACTION: a)  Approve Negotiations for Request for Proposal #09-326 Skate Park Management with the Sole Proposer, 688 SkateShop, Inc. of Clearwater, FL; and b) Authorize the Chairman to sign the contract after completion of negotiations to obtain services for the management of the County skate parks; and c) Authorize the County Administrator to approve renewal options.  This project is to obtain the services of a firm(s) or individual(s) to manage and operate two (2) Skate Parks at Charlotte County Parks, Recreation and Cultural Resources facilities, inclusive of providing all necessary personnel, materials, and equipment; and have experience in managing skate park/ recreational facilities.

BUDGETED ACTION: None at this time.
   
(3)RECOMMENDED ACTION: a)  Approval File #09-359, Datastream 7i Support/Maintenance with Infor Global Solutions, Inc., (formerly known as DataStream Systems, Inc.) of Greenville, South Carolina, in the amount of $156,768.05 for the annual support and maintenance of the  Enterprise Asset Management System/Computerized Maintenance Management (EAMS/CMMS) Solution program for the period of 09/02/09 through 9/01/10 for advanced technical support and product updates; and
b)  Authorize the Administrator to approve the annual renewals for the Datastream 7i Support/Maintenance program.
BUDGETED ACTION: None.
   
(4)RECOMMENDED ACTION: Approve File #10-015, Voice Over IP Phone Upgrade, for the total price of $299,792. This upgrade is available from the Florida State Contract # 250-000-09-1, which this portion was awarded to CDW Government, Inc.
BUDGETED ACTION:

None.

   
(5)RECOMMENDED ACTION: Approve the renewal of Agreement #02-184, Maintenance and Repair of 800 MHz Communication Infrastructure, to Motorola, extending the contract from October 1, 2009 through and including September 30, 2010, for an annual cost of $154,575.84.  This Agreement provides for the maintenance and repair of the Countys' 800 MHz communication infrastructure.  In accordance with the contract documents, the Contractor and the user department have agreed to extend said contract for one (1) year for an annual cost of $154,575.84.
BUDGETED ACTION:

None.  Funding is provided in the Radio Communications Department operating budget within the Radio Communications Fund.

   
(6)RECOMMENDED ACTION:

Request the Board (a) Approve Award of Bid #09-233, Repair Parts - Fleet, at the percentage discounts bid to Napa Auto Parts of Punta Gorda, Florida.  Term of Contract is to be from date of award through and including Setember 30, 2010. (b) Authorize the County Administrator to approve the renewal options for up to two additional one-year terms, at the same prices, terms, and conditions, by mutal consent.


BUDGETED ACTION: None.
   
(7)RECOMMENDED ACTION: a) Award Bid #09-335 Volume Reduction Services - Vegetative & Wood Wastes to Consolidated Resource Recovery, Inc. of Sarasota, FL, at the unit prices indicated on the bid form.
b) Authorize the County Administrator to approve renewal options up to two additional one-year terms at the same prices, terms and conditions by mutual consent.  The contract period will be effective from October 1, 2009 through and including September 30, 2010.
BUDGETED ACTION:

None.

   
(8)RECOMMENDED ACTION: a) Approve award of Bid #09-337, Taxi-Cab Services, to multiple vendors - Astor & Company, Inc., of Pt. Charlotte as primary, Jackson Transportation, Inc., of Punta Gorda as secondary for the term October 1, 2009 up to and including September 30, 2010; and b) Authorize County Administrator to approve annual renewals for two additional one-year terms at the same prices, terms & conditions, by mutual consent.  This is an annual contract for taxi-cab services for Transportation Disadvantaged, Medicaid and other trips for Charlotte County residents.
BUDGETED ACTION:

None.  Funding is available in both Transportation Disadvantage and Medicaid Services, General Fund.

   
(9)RECOMMENDED ACTION: a) Approve reactivation of File #06-283, Design / Build Human Services Building with Mathews Taylor Construction, L.L.C. of Punta Gorda; and
b) Authorize the Chairman to sign the contract.
BUDGETED ACTION:

No budget action needed. Funding is provided from Impact fee collections; funding for this project is in the FY09/10 budget.

   
  Real Estate Services
 ( )No Items
 G.Building Construction Services
 ( )No Items
 H.Economic Development
(1)RECOMMENDED ACTION:

Approve the Charlotte Harbor CRA Residential Rehabilitation Grant Program Guidelines for the Charlotte Harbor Community Redevelopment Area. Approval of this program will further implement the approved Charlotte Harbor CRA 2009 Work Plan.  


BUDGETED ACTION:

None.  $45,000 of Charlotte Harbor CRA tax increment funds have been allocated to this program activity.

   
 J.Environmental Services
(1)RECOMMENDED ACTION: Approve the attached contractual agreement with Charlotte County Sheriff's Office to provide helicopter services for Charlotte County's Mosquito Control Program.
BUDGETED ACTION:

None.

   
(2)RECOMMENDED ACTION:

Approval by the Board of County Commissioners of the Grant Letter of Agreement and the Unlimited Indemnity Agreement from Fish Florida.  Fish Florida has awarded Charlotte County a $5,000.00 Grant towards the salary and benefits of the Program Assistant. The Program Assistant will serve as liaison with boaters, anglers and related industries.  The Sea Grant program assistant position name has been changed to Marine Program Assistant beginning in FY 2010, to be managed by Natural Resources Division.


BUDGETED ACTION:

None.Grant will be used to offset FY2010 funding from Boaters' Fund for the Sea Grant Program Assistant.

   
(3)RECOMMENDED ACTION: Approve the Service Contract with (SWFRPC) for $12,000.00 to offset the Program Assistant position salary.  The Program Assistant will serve as a liaison with boaters, anglers and related industries.
BUDGETED ACTION: None.  Grant will be used to offset FY2010 funding from Boaters' Fund for the Sea Grant Program Assistant.
   
 K.Facilities Construction and Maintenance
 ( )No Items
 L.Growth Management
(1)RECOMMENDED ACTION:
Request the Board set a Public Hearing for October 13, 2009, at 10:00 a.m., or as soon thereafter as may be heard, to consider approving an Ordinance dissolving the West Charlotte Harbour Community Development District (CDD). The Board of Supervisors of the West Charlotte Harbour CDD is seeking approval for dissolution of the West Charlotte Harbour CDD, pursuant to Chapter 190, Florida Statutes.

Requested by:  Attorney's Office 

 Approve the dissolution of the West Charlotte Harbour Community Development District (CDD). The Board of Supervisors of the West Charlotte Harbour CDD is seeking approval for dissolution of the West Charlotte Harbour CDD, pursuant to Chapter 190, F.S.


BUDGETED ACTION: None
   
 M.Human Resources
 ( )No Items
 N.Human Services
 ( )No Items
 P.Parks, Recreation & Cultural Resources
(1)RECOMMENDED ACTION: a) Approve a grant application from the Florida Department of State for State Aid to Libraries Program FY 2010; and b) Authorize the Chair to sign the State Aid to Libraries Grant Agreement for FY 2010. The attached grant application requests funds from the State Aid to Libraries Program. The request is for formula funding based on the local funds expended centrally by the County for the operation and maintenance of the library system.  

BUDGETED ACTION:

None. Funding for this expenditure comes from the Florida Department of State, State Aid to Libraries Grant. Budgeted amount for State Aid to Libraries in the proposed fiscal year 2010 budget is $74,320.

   
 Q.Public Safety
 ( )No Items
 R.Public Works
(1)RECOMMENDED ACTION: Approve and authorize the Chair to sign the attached Eighth Amendment of the Cooperative Agreement between Charlotte County and the Southwest Florida Water Management District (SWFWMD) for the Greater Port Charlotte Flood Protection Management Plan - Implementation (K280).
BUDGETED ACTION:

None.  Funding for Charlotte County's portion of the drainage control structure replacements is supplied from the Mid Charlotte Stormwater MSBU.  The FY09/10 budget contains funding for drainage control structure replacement in project c390304, Greater Port Charlotte Drainage Control Structure Replacement.

   
 S.Tourism Development
 ( )No Items
 T.Utilities
 ( )No Items
 U.Other Agencies
 ( )No Items
 
V. REGULAR AGENDA
 Z.Regular Agenda
(1)RECOMMENDED ACTION: a) Provide direction and consider the recommendation of the Professional Services Committee ranking of firms for Request for Proposal #09-293, Placida Road-Construction Manager at Risk:  1st Halfacre Construction Co. located in Punta Gorda, FL; 2nd Wright Construction Group located in Punta Gorda, FL; 3rd Mathews/Taylor Construction LLC located in Punta Gorda, FL; 4th Kraft Construction located in Port Charlotte; and 5th Owen-Ames-Kimball located in Punta Gorda;   This is for professional Construction Management services in the widening of Placida Road.
BUDGETED ACTION: No budget action needed. Funding is supplied from the FY09/10 Road Improvements Fund, CIP project c410521, CR775/Rotonda Blvd West to Cape Haze Drive.
   
(2)RECOMMENDED ACTION: a) Provide direction ranking of firms for Request for Proposal #09-251, South Gulf Cove Parks Design:  1st - David M. Jones, Jr. & Associates, located in Punta Gorda, FL; 2nd - Southwest Engineering & Design, located in Punta Gorda, FL; and 3rd - WilsonMiller, located in Port Charlotte, FL; and b) Approve start of negotiations; and c) Authorize the Chair to sign the contract after completion of negotiations.  This is for professional services for parks, environmental restoration, marine-related improvements, sidewalks and trails, and related ancillary improvements for the community of South Gulf Cove.
BUDGETED ACTION:

None

   
(3)RECOMMENDED ACTION: Discussion and direction for approval of award of Bid #09-269, Sandhill DRI/Wetland Restoration to Lodge Construction, Inc. of Fort Myers, Florida in the amount of $157,908.87. This project is for a Contractor to provide services for the clearing of approximately 14 acres of land.  Included in the work is clearing, removal, and disposal of all nuisance and exotic vegetation including, but not limited to, brazilian pepper, primrose willow, cattails, dead vegetation, and trash.  Optional work includes berm reconstruction/repairs as well as weir and baffle reconstruction/repairs.


BUDGETED ACTION:

No budget action needed.

   
 
VI. PUBLIC HEARING AGENDA
10:00 A.M. 
(1)RECOMMENDED ACTION: Review and comment on the Smart Charlotte 2050 draft Future Land Use Element and draft Public Schools Element.  This action is necessary to gather public input for the comprehensive planning process, since the planning horizon ends in 2010 for the existing Comprehensive Plan.
BUDGETED ACTION: None
   
 
VII. PRESENTATION AGENDA
 
VIII. PUBLIC WORKSHOP AGENDA
 Public input permitted.
 ( )No Items
 
IX. BOARD WORKSHOP AGENDA
 No public input.
 ( )No Items
 
X. CITIZEN INPUT – ANY SUBJECT
  Anyone wishing to address the Board during this portion of the meeting must state his/her name for the record and may address his/her comments to items that were or were not discussed during the meeting. Each citizen will be allowed no more than three minutes to express his/her opinion.
 AA.County Administrator:
 BB.County Attorney:
 CC.Commissioner Comments:
 

County Commissioners
Tricia Duffy, District 5, Chairman
Richard Loftus, District 4, Vice-Chairman
Bob Starr, District 1
Adam Cummings, District 2
Robert Skidmore, District 3

Schedule of Future Closures/Hearings/Workshops
Tuesday, September 22, 2009, 10:00 a.m., or soon thereafter – Public Hearing - Smart Charlotte 2050 Draft Future Land Use Element and draft Public Schools Element, Administration Building, Room #119

Thursday, September 24, 2009, 5:01 p.m. – Final Budget Public Hearing, Administration Building, Room #119

Tuesday, October 13, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119

Thursday, October 15, 2009, 4:00 p.m. - Charter Review Committee, Administration Building, Room 106-B 

Tuesday, October 20, 2009, 9:00 a.m. - Board of County Commissioners Land Use Meeting, Administration Building, Room #119

Tuesday, October 27, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119

Tuesday, November 10, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119

Wednesday, November 11, 2009, All County Buildings Closed for Veterans Day

Tuesday, November 17, 2009, 9:00 a.m. - Board of County Commissioners Land Use Meeting, Administration Building, Room #119

Tuesday, November 24, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119

Thursday & Friday, November 26th & 27th, 2009, All County Buildings Closed for Thanksgiving Holiday

Tuesday, December 8, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119

Tuesday, December 15, 2009, 9:00 a.m. - Board of County Commissioners Land Use Meeting, Administration Building, Room #119

Thursday & Friday, December 24th & 25th, 2009, All County Buildings Closed for Christmas Holiday

Tuesday, September 22, 2009, 10:00 a.m., or soon thereafter – Public Hearing - Smart Charlotte 2050 Draft Future Land Use Element and draft Public Schools Element, Administration Building, Room #119

Thursday, September 24, 2009, 5:01 p.m. – Final Budget Public Hearing, Administration Building, Room #119

Tuesday, October 13, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119

Tuesday, October 20, 2009, 9:00 a.m. - Board of County Commissioners Land Use Meeting, Administration Building, Room #119

Tuesday, October 27, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119

Tuesday, November 10, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119

Wednesday, November 11, 2009, All County Buildings Closed for Veterans Day

Tuesday, November 17, 2009, 9:00 a.m. - Board of County Commissioners Land Use Meeting, Administration Building, Room #119

Tuesday, November 24, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119

Thursday & Friday, November 26th & 27th, 2009, All County Buildings Closed for Thanksgiving Holiday

Tuesday, December 8, 2009, 9:00 a.m. - Board of County Commissioners Regular Board Meeting, Administration Building, Room #119

Tuesday, December 15, 2009, 9:00 a.m. - Board of County Commissioners Land Use Meeting, Administration Building, Room #119

Thursday & Friday, December 24th & 25th, 2009, All County Buildings Closed for Christmas Holiday

 
 ADDENDUMS
   
(1)SUMMARY: Request the Board set a Public Hearing for October 13, 2009, at 10:00 a.m., or as soon thereafter as may be heard, to consider approving an Ordinance dissolving the West Charlotte Harbour Community Development District (CDD). The Board of Supervisors of the West Charlotte Harbour CDD is seeking approval for dissolution of the West Charlotte Harbour CDD, pursuant to Chapter 190, Florida Statutes.

Requested by:  Attorney's office 



Approve the dissolution of the West Charlotte Harbour CDD.
BUDGETED ACTION: None
RECOMMENDED ACTION:
Request the Board set a Public Hearing for October 13, 2009, at 10:00 a.m., or as soon thereafter as may be heard, to consider approving an Ordinance dissolving the West Charlotte Harbour Community Development District (CDD). The Board of Supervisors of the West Charlotte Harbour CDD is seeking approval for dissolution of the West Charlotte Harbour CDD, pursuant to Chapter 190, Florida Statutes.

Requested by:  Attorney's Office 

 Approve the dissolution of the West Charlotte Harbour Community Development District (CDD). The Board of Supervisors of the West Charlotte Harbour CDD is seeking approval for dissolution of the West Charlotte Harbour CDD, pursuant to Chapter 190, F.S.